|INSTRUCTIONS: 4.1. Create and Maintain a Casefile|
You will need to create and organize the documents related to your case so they can quickly be located. The casefile should go into a legal sized folder with bend-over tabs and at least five sections. You can buy these folders at the office supply store. We recommend the following product to organize your case files, which is available at your office supply store:
Name: Durable Pressboard Classification Folders, 2 Interior Partitions & 6 Fasteners; Legal Size, 10x14 ¾ Inches
Manufacturer: Globe-Weis; Eagle OPG, Inc.; St Lous, MO U.S.A; http://www.filing.com/top-tab-classification-folders.aspx
Part Number: PU564 RED; UPC 64021
Bar code: 0-78973-64021-9
You will need three Classification Folders of the type indicated above:
Table 8‑4: Individual Casefiles Required
Below is an outline of recommendations for organizing your folders for your federal and state (#1 and #2 respectively) income taxes:
1. The folder will have six sections or areas you can put things. We recommend allocating the six sections as follows:
1.1. Case Summary: A sheet of paper that has the following information. This should be at the front of your folder or on the cover page, so that you will easily be able to contact all of the involved parties:
1.1.1. Plaintiff information, including attorney and client name, voice number, fax number, mailing address, email address, and home phone.
1.1.2. Defendant information, including attorney and client name, voice number, fax number, mailing address, email address, and home phone.
1.1.3. Court contact information, including the judge name, address, clerk name, clerk voice and fax phone numbers, and court hours or schedule, which are usually part of the local rules.
1.2. Index. This is a sequential log of all documents pertaining to your case. It has the matter name and the case number at the top of the index. Below the title is a list of documents, with four columns, including Date, serial number, Title, and Notes. Each document gets a serial number as it comes in, and this number, along with the date received, goes in the upper right hand corner of each document BEFORE it is filed in the sections below. The entries are made in chronological order, and the first document gets serial number 1. Going through this index will help you
1.3. Discovery. This section contains subpoenas, deposition transcripts, Requests for Admissions, Notice to Produce Documents, FOIA requests and responses, etc. Note that these types of documents generally are NOT filed with the court.
1.4. Pleadings (legal papers filed with the court, such as petitions, responses, motions, proof of service, etc.).
1.5. Correspondence. This is all of the letters, notes, and communications made with the opposing counsel.
2. When new documents come it or are produced by you and served on the opposing side, you should first serialize them (give them a sequential serial number and record the number, the title, the source or destination in the Index). We pencil these numbers on the upper right corner of the the first page of each correspondence received or sent. Then you should file the document(s) immediately. You should stamp or write the date received or sent on every piece of correspondence going both directions. Don’t throw anything away and keep copies of everything you send because you may need it! It is very important to stay organized and to exercise due diligence at all times so you are prepared for any kind of legal emergency. What type of emergency might that be? The opposing side might call an Ex Parte hearing on very short notice in order to catch you off guard.
3. Every piece of correspondence you receive should have a response. Don’t ignore anything or you will find yourself in trouble. Some patriots also get sets of colored tabs and put the yellow tabs on letters received and blue tabs on the response, and put the two tabs next to each other in sequence to make it easy to see if they still need to complete a response.
4. There are many different software packages to automate the management of case information. These programs are called Case Management Systems. We have developed a custom one of our own called the Family Legal Assistant (FLA) and we eventually intend to offer it (on our website) to Tax Freedom Fighters like yourself free of charge as time and resources permit. It is very extensive, is based on Microsoft Access, and it easy to use. It also has a built-in help system.
For the Emancipation folder, we recommend the following organization. This is how we have ours organized, and each section is one of the six separate sections in the folders we recommend. Put them in the order listed below:
1. Expatriation. Has the following documents:
1.1. Expatriation document that you sent to the U.S. Attorney General.
1.2. Proof of service and certified mail receipts for all Expatriation documents.
1.3. IRS Form W-8
1.4. SS-5 form showing you are an American Citizen instead of a “U.S. citizen”
1.5. Documents related to the government’s response to your expatriation document.
2. Government. This contains:
2.1. Your voter registration affidavit and attachment. (Certified copy.)
2.2. Government Security clearance application showing you declaring yourself an “American Citizen” instead of a “U.S. Citizen”. (Certified copy).
2.3. Jury summons response showing you as an American Citizen instead of a “U.S. citizen”. (Certified copy.)
3. Financial. This contains:
3.1. Account applications for all your financial accounts, showing the application and the W-8BEN attachment showing you are a nonresident alien.
3.2. Any correspondence received or sent related to your nonresident alien status to or from your employer.
4. Employers/Clients. This contains the following documents submitted to your employers over the years:
4.1. W-4 Exempt forms you submitted.
4.2. W-8 Certificate of Foreign Status forms you submitted.
4.3. IRS form 6450’s.
4.4. Copies of any documents or job applications you submitted that asked if you were a “U.S. citizen” and showing your answer as “Sovereign American Citizen” instead of “U.S. citizen”.
4.5. Any correspondence received or sent related to your nonresident alien status to or from your employer.
You will need a two-hole punch to punch each document as it comes in so that it can be added to your files easily. It’s also a good idea to get a laminated labeling machine and use it to label each folder and each section in each folder with white tape a black letters. We bought the Brother PT-310 labeling machine at Office Depot and a plastic case to keep it in. This will help keep everything organized and pretty so you are prepared and ready to do battle.
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